Appointment Slots On Google Calendar

Video Tutorial on Setting up Remote Learning Appointment Slots

Here's a link to a video which reviews how to set up Google Calendar Appointment Slots. Each bookable slot then has a Google Meet in it, so students can book time to meet with you 1:1 during a period of remote learning. The video also shows how you might share the appointment calendar with your students, and shows what the process looks like to students.

. You will need to have a Google Apps account to create Appointment Slots. You can create a Google Apps account for as low as $5/month here. Setting Up Appointment Slots. 1.Go to Google Calendar and click on the date you want to set for the appointment slots. 2.In the event box, click “Appointment slots” 3.Enter the details of the appointment. In your Google Calendar view, Appointment Slots have a little grid icon in the upper left corner. Booking Your Appointment. Go to a person’s appointment page. To see what this looks like, visit my Appointment Page. You’ll see diagonal lines in the appointment slots. Click on an appointment slot event, then click “Save”. Your name shows.

How appointment slots relate to regular events

Appointment slots in Google Calendar allow users to offer specific, limited hours during which they can be booked by students (or adults) with whom they have shared the link to their appointment slot web page.

When you create a block of appointment slots, the block initially shows up as a single event on your calendar. To confirm that an event is an appointment block, at the upper left corner of the event, find the Appointment block Appointment.

When someone reserves one of your appointment slots, the reserved slot shows up as an event on your calendar, and theirs.

Create an appointment block

Step 1 - Open Google Calendar.

Step 2 - Make sure that you're in Week view or any Day view.

Step 3 - Click anywhere in the calendar. In the event box that pops up, click Appointment slots.

Step 4 - Enter the details, including a title, and the duration of slots (10 minutes, 15 minutes, etc...) which will be bookable.

Step 5 - To add more information, like a location or more detailed description, click More options.

• Tip: If you want to make the appointment block repeat, do so before you invite others to reserve a slot. When you make an existing appointment block with reserved slots repeat, the reserved slots get duplicated as new slots and double booking can occur.

Please don't Add guests to the appointment block!

• Pro Tip: Don’t add people who want to reserve an individual appointment slot. Instead, send them a link to the appointments page (see below).

How to Invite others to reserve an appointment slot

After you've set up the appointment block, you can invite people to reserve a slot with a link to your appointments page (a web page which shows all of your available appointment blocks).

Step 1 - Open Google Calendar.

Step 2 - Click your appointment block and then Go to appointment page for this calendar.

Step 3 - Copy and paste the appointment page link from your browser.

Creating Appointment Slots On Google Calendar

Step 4 - Post this link to Schoology, or send this link to people who want to reserve an appointment slot.

Important Note! The bookable appointment slots themselves won't show the option to 'Join Google Meet', but once someone books an appointment with you the 'Join Hangouts Meet' option will automatically appear in the booked calendar event.

Appointment Slots In Google Calendar

The Student view

Students can now reserve your appointment slots with the link you sent them.
Students simply click on one of these silver appointment slots to create an appointment with you.

Once created, that appointment looks like any other event on your calendar and includes a Google Hangouts Meet link for conferencing.Each individual student's name is automatically added to the appointment they book, as in the picture below.